Job Title: Executive Virtual Assistant (Home Based)

Company: Outsourced

Industry: Outsourcing and Offshoring Consulting

Location: Home Based

Experience Level: Not specified

Company Size: 1,001-5,000 employees

Job Summary:

Join Outsourced, a leading ISO certified Philippines staff outsourcing company, as an Executive Virtual Assistant (EVA) in our home-based setup. Leverage your skills to provide comprehensive support to multiple CXOs within our organization.

Job Description:

We are seeking a highly skilled and proactive Executive Virtual Assistant (EVA) to provide comprehensive support to multiple CXOs within our organization. The ideal candidate will be a seasoned professional capable of handling a wide range of administrative and executive support-related tasks while ensuring seamless coordination and communication across various departments.

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Responsibilities:

• Executive Support: Provide high-level administrative support to multiple CXOs, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Act as a primary point of contact, email/inbox prioritization for each CXO, ensuring timely responses.
• Documentation and Reporting: Prepare reports, presentations, and documents for meetings, ensuring accuracy and alignment with the CXOs’ requirements.
• Project Coordination: Assist in managing projects by liaising with internal and external stakeholders, tracking progress, and ensuring deadlines are met.
• Information Management: Organize and maintain confidential information, files, and records in a systematic and accessible manner.
• Event Coordination: Assist in planning and organizing Company & Department events, conferences, and executive retreats.
• Task Delegation: Support in delegating tasks to other team members and departments, ensuring smooth execution and follow-up.
• Strategic Support: Conduct research, gather data, and provide insights to support strategic decision-making for the CXOs.
• Ad Hoc Support: Handle special projects and other duties as assigned by the CXOs.

Requirements:

• Proven Experience as an Executive Assistant or Virtual Assistant supporting multiple C-suite executives.
• Exceptional Organizational Skills: Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment.
• Strong Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Tech Proficiency: Proficient in using productivity tools such as Microsoft Office, Google Suite, project management software, and virtual communication platforms.
• Discretion and Integrity: Ability to handle confidential information with utmost discretion and maintain a high level of professionalism at all times.
• Adaptability: Flexible and adaptable to changing priorities, willing to take on new challenges, and learn new skills as required.

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