Job Title: Virtual Assistant (Fully remote for US-based client)
Company: Unbottleneck®
Industry: Staffing and Recruiting
Experience Level: Entry level
Employment Type: Part-time
Job Functions: Other
Location: Remote

About Unbottleneck®:

Unbottleneck® is a pioneering Remote Staffing as a Service (RSaaS) platform, dedicated to connecting clients with a meticulously vetted global network of highly skilled professionals. Our hand-picked talents bring valuable industry-relevant experience to every project, ensuring exceptional results.

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Job Description:

Join our team at Unbottleneck® as a dedicated and proactive Virtual Assistant, becoming an integral part of our US-based client’s team. In this role, you will provide comprehensive support to a company specializing in Optometry training and guidance. We’re seeking a candidate with exceptional administrative competencies, keen attention to detail, and proactive thinking to anticipate and address evolving needs effectively.

Responsibilities:

• Verify and update member details in AirTable & Quickbooks.
• Manage new Team Access Members and updates.
• Verify Quickbook charges and handle workbook orders.
• Update prospects in AirTable and manage cancellations.
• Implement and manage Zappier automation for enhanced efficiency.
• Organize and categorize expenses in Quickbooks.
• Reconcile charges in Stripe with Quickbooks ledger.
• Monitor and update FrameTurn data entries and trials.
• Schedule assessments and communicate ETA emails to members.
• Generate and present monthly progress analytic reports.

Requirements And Qualifications:

• Minimum 3 years of proven experience in an Assistant role.
• Proficiency in office management systems and procedures.
• Strong sense of ownership and pride in performance impact.
• Excellent critical thinking and problem-solving skills.
• Ability to prioritize tasks effectively under tight deadlines.
• Proactive thinking and ability to anticipate evolving needs.
• Collaborative team player with exceptional time-management.
• Outstanding interpersonal and communication skills.
• Proficiency in Quickbooks, Airtable, and Zapier.
• Reliable high-speed internet connection (minimum 50-100Mbps).
• Personal laptop/desktop computer with external monitor.
• Sufficient backup power supply for potential outages.
• High-quality headset with built-in microphone.
• Flexibility to work within client’s time zone (9 am – 1 pm MST).

Join Unbottleneck® and embark on a rewarding journey as a Virtual Assistant, contributing to our client’s success while embracing the flexibility of remote work. Apply now and be part of our dynamic team!