Job Title: Administration Assistant
Company: International Justice Mission
Industry: Non-profit Organizations
Experience Level: Entry level
Employment Type: Full-time
Job Functions: Administrative
Location: On-site Nairobi, Kenya

About International Justice Mission:

Join the global leader in protecting vulnerable people from violence around the world. At International Justice Mission (IJM), our team of over 1,200 professionals across 23 countries is dedicated to rescuing millions, protecting half a billion, and making justice unstoppable. We prioritize professional excellence, joy, and celebration in our mission to serve others.

Maximize Your Job Search with Wibblex Jobs Membership:

Elevate your job search with the Wibblex Jobs Membership to access personalized support for CVs, cover letters, and LinkedIn profiles. Benefit from monthly renewals to maintain your job search momentum.

Job Description:

Summary:

IJM seeks highly organized Administration Assistants for its Nairobi and Mombasa offices. These positions involve coordinating office events, managing procurement processes, and ensuring the office is well-maintained and supplied.

Responsibilities:

• Coordinate major procurement processes in adherence to office finance regulations.
• Procure and manage office stationery and supplies efficiently.
• Plan and execute office events regularly.
• Oversee the use and maintenance of common rooms and equipment.
• Assist in office administrative errands and logistics.
• Coordinate travel documentation and arrangements for local and international visitors.
• Process monthly payments for utilities and bills.
• Provide periodic administration reports to the reporting manager.
• Perform additional duties as assigned.

Required Skills and Experience:

• Bachelor’s degree in Administration or Human Resources Management.
• Certification or qualification in Human Resources is advantageous.
• Minimum of 5 years’ experience in a busy administration or HR office.
• Fluency in written and spoken English and Swahili.
• Proficiency in MS Word, PowerPoint, and Outlook.
• Strong proficiency in Microsoft Word and Excel.

Critical Competencies:

• Excellent planning and execution skills.
• Strong presentation and communication abilities.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and thrive under pressure.
• Resilience and ability to maintain composure.
• High integrity and honesty.

Travel Requirements:

Occasional travel within Nairobi and its environs during working hours, with less frequent travel to other parts of Kenya.

Application Process:

To apply, please email your Resume, Cover Letter and send a statement of faith . Applicants must have legal rights to work in Kenya. Please note that relocation and immigration support are not provided.

Applications received after the closing date or without all specified documents will not be considered. Only short-listed candidates will be contacted.

What is a statement of faith? A statement of faith describes your faith and its relevance to your involvement with IJM. It should include a description of your spiritual disciplines and your current fellowship or place of worship.

What does IJM have to offer?

• Comprehensive health insurance benefits.
• Retirement/pensions benefits.
• Annual paid leave.
• Daily, quarterly, and annual retreats as part of the spiritual formation program.
• Robust staff care resources.