Job Title: Senior Admin & Office Manager

Company: Outsourced

Industry: Outsourcing and Offshoring Consulting

Location: Kenya

Experience Level: Seniority level: Mid-Senior level

Employment Type: Full-time

Job Functions: Administrative

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Job Summary:

Join Outsourced as a Home-based Senior Admin & Office Manager. Leverage your experience to supervise and streamline administrative operations, fostering an efficient and organized work environment.

Responsibilities:

• Supervise and train administrative staff for optimal performance.
• Develop and implement administrative policies to enhance operational efficiency.
• Ensure compliance with company policies and industry regulations.
• Maintain an organized filing system for documents and records.
• Coordinate and manage office events, meetings, and conferences.
• Provide high-level administrative support to senior executives.
• Prepare reports, presentations, and documents as required.
• Prepare agendas and minutes for meetings, including action items and follow-ups.
• Handle confidential information with discretion.
• Assist in ordering products and coordinating barbershop repairs and renovations.
• Manage relationships with vendors and service providers.
• Assist in preparing and monitoring the office budget.
• Review and approve office-related expenses.
• Identify cost-saving opportunities.
• Serve as a point of contact between barbershops and senior management.
• Ensure compliance with health and safety regulations.
• Promote a culture of safety within the office.

Qualifications:

• Bachelor’s degree in business administration, management, or a related field (preferred).
• Proven experience in office management or a similar role.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Exceptional communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.

Work Location:

• Homebased
• Strong internet connection required (minimum of 20 MBPS)
• Own laptop/PC required (minimum of i5 8GB minimum)

Work Schedule:

• Monday to Friday; 7 AM to 4 PM (Manila Time)

Embark on a rewarding journey with Outsourced, contributing your expertise to our dynamic team and driving success in the outsourcing and consulting industry.