Executive Assistant-Swooped

Emmtrue

April 2, 2024

Job Title: Executive Assistant
Company: Swooped
Industry: Software Development
Experience Level: Mid-Senior level
Employment Type: Full-time
Job Functions: General Business, Administrative
Location: Remote

About Swooped:

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Job Description:

About Our Client:

Our client, a leading Conversational AI SaaS company, is revolutionizing the financial services industry with cutting-edge solutions. With a client base spanning nearly 100 financial institutions, they have emerged as one of the fastest-growing AI + fintech companies, achieving a remarkable growth rate of 1800% in the past year.

Responsibilities:

Cultivate and maintain relationships across the organization to facilitate, coordinate, and oversee CEO/organizational initiatives as required.
Manage meeting schedules and video conferences, including sending calendar invites, maintaining agendas, and coordinating logistics such as venue bookings and technology arrangements.
Oversee the CEO’s calendar, ensuring accuracy, resolving conflicts, and prioritizing tasks based on importance. Additionally, handle personal tasks and calendar coordination.
Monitor and organize CEO’s email correspondence, drafting responses and addressing emails that do not require direct CEO involvement.
Anticipate executive needs, conducting background research, and preparing materials for meetings, presentations, and customer engagements.
Coordinate and execute various events and onsite meetings, including collating slides, arranging meeting spaces, and addressing additional requirements.

Qualifications:

Previous experience supporting C-suite executives.
Proficiency in G Suite applications.
Eagerness to learn and leverage advanced techniques, including AI, to enhance work efficiency.
Exceptional written and verbal communication skills.
Strong prioritization skills and proactive approach to tasks.
Meticulous organization with acute attention to detail.
Ability to collaborate effectively with diverse team members and adapt to varying work styles.

Compensation:

Expected compensation ranges between $90,000 – $110,000, subject to variations based on skills and location.

What We Offer: