Job Title: Virtual Assistant
Company: SUCCESS Magazine
Industry: Book and Periodical Publishing
Employment Type: Contract
Job Functions: Administrative, Marketing, Project Management
Location: Remote

About SUCCESS Magazine:

SUCCESS Magazine is your compass for personal and professional growth, offering inspiration, motivation, and training to navigate the ever-evolving landscape of success. Join us on the journey of continuous development and achievement.

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Job Description:

Position: Virtual Assistant – Marketing and Operations
Seniority Level: Associate
Company Size: 51-200 employees

About the Role:

SUCCESS Magazine is seeking a versatile Virtual Assistant for Marketing and Operations to support our dynamic marketing team. This role blends administrative tasks with project coordination, ensuring seamless operations and efficient project execution.

Responsibilities:

• Prioritize and manage incoming emails, drafting responses or redirecting inquiries as necessary.
• Coordinate meetings with external vendors and internal teams, maintaining synchronized calendars.
• Organize project-related events and send timely reminders to team members.
• Maintain organized files on Google Drive, ensuring documents are up to date and accessible.
• Update project tasks and milestones in Monday.com, monitoring progress to meet deadlines.
• Assist in updating project documentation and monitoring Slack channels for important messages.
• Prepare meeting agendas, take detailed minutes, and distribute them to participants.
• Track action items and ensure completion within specified deadlines.

Experience and Skills:

• Strong written and verbal communication skills.
• Proficiency in prioritizing tasks and managing multiple priorities.
• Familiarity with productivity tools such as Google Drive, Monday.com, Gmail, and Slack.
• Attention to detail in managing emails, calendars, and files.
• Ability to provide excellent customer service and adapt to changing priorities.
• Basic time management skills to meet deadlines and accurately update project tasks.
• Aptitude for researching information and finding solutions to challenges.

The Virtual Assistant for Marketing and Operations will be instrumental in supporting marketing initiatives by handling administrative tasks and facilitating streamlined processes. With a proactive and detail-oriented approach, this role contributes to the overall SUCCESS of our marketing endeavors.